2027 Board of Directors Application

Event Strategy & Calendar Management

• Develop and manage the annual calendar of community events.

• Align event timing, resources, and priorities across Chapters and Committees.

• Ensure coordination with organizational goals, capacity, and funding constraints.

Special Event Planning Committees

• Lead planning committees for large-scale events (e.g., Love is Love Pride Fest).

• Oversee timelines, task delegation, and execution of major event deliverables.

• Coordinate permitting, vendor participation, and logistical requirements.

Events Team Management

• Directly supervise the events team, including Entertainment Coordinator, Logistics Coordinator, and Safety Team.

• Provide structure, guidance, and accountability to ensure effective team performance.

Vendor & Venue Coordination

• Identify, negotiate, and manage contracts with venues, vendors, and entertainers.

• Ensure all agreements align with budget, compliance, and event requirements.

Volunteer Coordination (Events)

• Oversee recruitment, assignment, and coordination of volunteers for special events.

• Ensure volunteers are properly trained, scheduled, and supported in collaboration with Volunteer Relations.

Post-Event Reporting & Evaluation

• Compile and analyze event data, including attendance, budget performance, and participant feedback.

• Provide reports and recommendations to leadership for continuous improvement.

Outreach & Communication

• Develop and implement outreach strategies to engage current and prospective donors and volunteers through email, social media, events, and personal touchpoints.

• Coordinate with Communications to ensure messaging is consistent, mission-aligned, and tailored to different stakeholder groups (donors, volunteers, sponsors, partners).

• Maintain contact lists and basic relationship tracking (e.g., touchpoint logs) to support ongoing engagement and follow-up.

Donor Stewardship

• Givebutter Management

• Ensure timely, personalized acknowledgement of all gifts, using appropriate templates, calls, and notes based on gift level and relationship.

• Provide regular impact updates to donors (newsletters, reports, stories) to show how their support advances Volusia Pride’s mission.

• Support recognition opportunities and donor appreciation activities (thank-you events, spotlights, special communications).

Volunteer Stewardship

• Develop and maintain processes to welcome, onboard, and recognize volunteers, ensuring they feel supported and appreciated.

• Coordinate with program and events leads to match volunteers to roles that fit their skills, interests, and availability.

• Gather feedback from volunteers on their experience and work with leadership to improve retention, satisfaction, and inclusion.

A Member-at-Large is a flexible support role that fills gaps and backs up other teams during high-volume periods.

• Serve as a flexible board/leadership position that can be assigned to emerging priorities and temporary needs across the organization.

• Support other teams during high-volume periods, such as large events, fundraising campaigns, and celebration months.

• Assist with event-related tasks, volunteer coordination, or administrative follow-up as needed.

• Step in to cover absences, unexpected workload spikes, or special projects where additional capacity is needed.

• Maintain a broad understanding of organizational operations to quickly integrate into different teams and functions when requested.